VFS Courier Partner Tracking: Complete Guide
Waiting for a visa decision can be stressful, and knowing where your passport is during the process is crucial. That’s why I want to share my personal experience with VFS courier partner tracking and how I stayed updated every step of the way. If you’re going through a visa application, this guide will help you understand how the courier tracking system works, what to expect, and how to handle delays or issues — all from someone who’s been there.
What Is VFS Courier Partner Tracking?
VFS Global is a well-known visa outsourcing and technology services company that works with multiple governments to facilitate visa applications. Once your visa is processed, your passport is usually sent back via a courier partner, and tracking that shipment becomes essential. This is where VFS courier partner tracking comes in — it allows you to monitor the journey of your passport in real time.
Why Courier Tracking with VFS Matters
I learned firsthand that tracking your passport isn’t just about peace of mind — it’s also about timing, planning travel, and avoiding panic. When I applied for a Schengen visa, I had just 10 days before my intended travel date. The ability to track my passport via VFS’s courier partner helped me:
- Avoid unnecessary calls to the embassy
- Know when to expect delivery
- Stay relaxed during the waiting period
How Does VFS Courier Tracking Work?
Step-by-Step: VFS Courier Partner Tracking Process
- Visa Application Submission
Once you submit your application through VFS, your documents are forwarded to the respective embassy or consulate. - Passport Collection and Dispatch
After the visa is processed, VFS hands over your passport to their courier partner (DHL, Blue Dart, FedEx, etc., depending on the region). - Tracking ID Generation
You receive an email or SMS with a tracking number and a link to the courier partner’s tracking page. - Track via Courier Website
Simply enter the tracking number on the courier partner’s website to get real-time updates.
Common Courier Partners Associated with VFS Global
Depending on the country and the embassy you’re dealing with, VFS works with different logistics companies. Here are the most common VFS courier partners:
- Blue Dart (India)
- DHL Express
- FedEx
- Aramex
- UPS
Each partner provides a unique tracking experience, but the process of entering a tracking ID and monitoring shipment progress is generally consistent.
Tips for Seamless VFS Courier Tracking
1. Double-check your contact details
Ensure your email and phone number are correct. Tracking information is sent to the contact details you provide at the time of visa application.
2. Save your tracking ID
Don’t delete the message or email from VFS — you’ll need that tracking number.
3. Use official websites
Always use the courier’s official tracking portal. Avoid third-party trackers.
4. Be patient during high-volume seasons
During holidays or peak travel periods, there might be slight delays.
What to Do If VFS Courier Tracking Is Not Working?
It happened to me once — I didn’t get updates for 48 hours. Here’s what helped:
- Wait for 24–48 hours after receiving the tracking ID; sometimes data is uploaded late.
- Contact the courier company directly using their customer service number.
- Reach out to VFS via their helpline or email support.
Remember: VFS is responsible until they hand over the passport; after that, it’s the courier partner’s job to deliver.
How Secure Is the VFS Courier Delivery Process?
Very secure. Passports are packed in tamper-proof envelopes, and most courier companies require a signature or ID proof upon delivery. In some cases, you can even schedule a re-delivery if you’re unavailable.
VFS Courier Tracking and Data Privacy
Many users worry about their personal data. VFS complies with GDPR and other privacy laws. Tracking portals only ask for your tracking number and don’t reveal sensitive personal information.
Conclusion:
Based on my multiple experiences with VFS and their courier partners, I can confidently say that VFS courier tracking is reliable, efficient, and user-friendly. It gives you the transparency and peace of mind needed when your passport is in transit.
While occasional hiccups may occur, the system is built to support users with real-time updates and secure delivery. Make sure to save your tracking details, follow up if needed, and always use official sources.
FAQs
1. How do I track my passport with VFS courier?
You will receive a tracking ID via email or SMS. Use that number on the courier partner’s official website to track your shipment.
2. Which courier services does VFS use?
VFS partners with DHL, Blue Dart, Aramex, FedEx, and UPS depending on your country and visa type.
3. How long does it take for the passport to be delivered?
It usually takes 1–3 business days after dispatch, depending on your location.
4. What if I don’t receive a tracking number?
Wait 24 hours after visa approval. If still not received, contact VFS customer support.
5. Can I change the delivery address?
In most cases, no. The delivery address is fixed at the time of application submission.
6. What happens if I’m not home to receive the passport?
The courier partner may attempt re-delivery or require pickup from a nearby branch.
7. Is there any extra fee for courier tracking?
Tracking is usually included in the courier fee paid during the visa application. Check your receipt.
8. Is VFS courier tracking available 24/7?
Yes, the courier tracking system is available online at all times.
9. What does ‘shipment picked up’ mean in tracking?
It means the courier partner has collected your passport from VFS and it is en route.
10. Can I contact the courier directly for delivery time?
Yes, you can. Use the tracking ID to call or chat with the courier company for detailed information.